Do I need my own OpenAI, Claude, or Gemini API key?

No. Every plan works out of the box. You can optionally add your own provider keys under Settings → AI Providers if you want to use a specific model or your own billing with that provider.

Is there a free plan?

Yes — the Free plan includes 1 seat, 10 AI generations a month, and access to all 15 tools. No credit card required to start.

Can I invite my team?

Yes, every plan supports team members. Invite teammates from Settings → Team; they'll get an email invite and can be assigned Owner, Admin, or Member roles.

Can my clients see their project status?

Yes — generate a client portal link from any client's page. Clients get a read-only, branded view of project status, milestones, and invoices without needing an account.

Do you offer yearly billing?

Yes, every paid plan can be billed monthly or yearly — yearly billing works out to roughly two months free compared to paying monthly.

Can I cancel or change plans anytime?

Yes, manage your subscription anytime from Settings → Billing via the Stripe customer portal — upgrade, downgrade, or cancel with no long-term contracts.

15 AI tools. One dashboard.

Run your agency on autopilot

AgencyPilotHQ generates proposals, audits websites, writes contracts, and manages your clients and projects — powered by OpenAI, Claude, and Gemini, in one clean workspace built for web agencies and freelancers.

Start free See pricing

No credit card required · Free plan includes 10 AI generations/month

Try the Proposal Generator — no signup needed

Describe a project in a sentence and see the shape of what AgencyPilotHQ builds. This is a quick preview — sign up free for the full AI-written version.

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Running an agency shouldn't mean juggling ten tools

Most agencies lose hours every week to the same busywork. Here's what changes once AgencyPilotHQ is your operating system.

Without AgencyPilotHQ

Proposals and audits eat up hours you could spend billing clients.
Client status, invoices, and contracts live in five different tools.
Switching between OpenAI, Claude, and Gemini means separate subscriptions and copy-pasted prompts.
Nobody on the team can see what's actually happening across projects.

With AgencyPilotHQ

Generate a proposal, audit, or contract from a short form in under a minute.
Clients, projects, tasks, invoices, and contracts live in one workspace.
Pick OpenAI, Claude, or Gemini per tool — one subscription, no prompt engineering.
A live dashboard and client portal keep everyone — including clients — in the loop.

Your whole agency, one dashboard

Clients, projects, invoices, and AI usage — at a glance, updated in real time.

app.agencypilothq.com/dashboard

Clients

Active projects

Invoices sent

AI generations

AI usage — last 14 days

Sample data shown for illustration.

Built for speed, not demos

Every tool is a real, working form — not a chatbot you have to prompt-engineer. Fill in a few fields and get a usable result in seconds.

Your data, your model choice

Pick OpenAI, Claude, or Gemini per tool, per workspace. Nothing is locked to a single AI vendor, and every generation is logged for your records.

Runs your whole business

AI tools are only half of it — clients, projects, tasks, invoices, contracts, team roles, and a client portal are all built in from day one.

Every part of your agency, connected

AI tools, client relationships, contracts, and invoices all flow through one system — nothing lives in a separate tab, and nothing falls through the cracks.

AI Tools

CRM & Pipeline

Client Portal

Invoicing

Contracts & E-Sign

Team & Roles

Webhooks & API

Integrations

PDF Export

E-Signature

Usage Limits

Multi-Provider AI

Role-Based Access

Audit Log

Core AI tools

Proposals, contracts, invoices, projects, and clients — each generation is saved automatically, so nothing is ever redone by hand.

Platform pillars

The eight systems every engagement runs through — from first proposal to signed contract to paid invoice.

How it works

No onboarding calls, no implementation team. Most agencies are running their first AI tool within two minutes of signing up.

1. Create your workspace

Sign up free, name your agency, and invite your team. No credit card, no setup calls — you're in your dashboard in under a minute.

2. Pick a tool and run it

Choose any of the 15 AI tools, fill in a short form, and pick OpenAI, Claude, or Gemini as the model. Every result is saved to your history automatically.

3. Send it, bill it, ship it

Turn results into real work: link clients and projects, track tasks on a kanban board, send invoices, and share a branded client portal — all in the same workspace.

Every AI tool your agency needs

Each tool runs on your choice of OpenAI, Claude, or Gemini — and every generation is saved to your history automatically. Tap any tool below to see exactly what it does.

Integrate with your favorite tools

AgencyPilotHQ is built to fit into your existing stack — CRM, project management, and communication tools you already rely on.

Slack

Trello

Asana

ClickUp

Microsoft Teams

Gmail

Webflow

Framer

See all integrations

A complete business platform

Not just AI — the operational backbone your agency runs on.

Clients & Projects

Track every client, project, milestone, and task without leaving your dashboard.

Billing built in

Stripe-powered subscriptions with usage limits that scale with your plan.

Team workspace

Invite teammates, assign roles, and collaborate inside one shared agency workspace.

Client Portal

Give clients a branded, read-only view of project status, files, and invoices.

Bring your own model

OpenAI, Claude, or Gemini — pick the provider that fits each tool, per workspace.

Dark mode, everywhere

A refined light and dark theme tuned for long work sessions.

Frequently asked questions

Give your agency an AI team of its own

Start free, invite your team, and generate your first proposal in under two minutes.

Start free